Student Records and FERPA Policy
Notification of Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review your education records within 45 days of the day Fordham University receives a written request for access. If you want to review your record, you should submit a request to the Office of Academic Records. Indicate the record(s) you wish to inspect. A University official will make arrangements for access and notify you of the time and place where the records may be inspected.
The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the University Registrar clearly identifying the part of the record you want changed, and why you believe it is inaccurate or misleading. A University official will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision.
The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a “need to know” of information from your education record in order to fulfill his or her official responsibilities.
Examples of people who may have access, depending on their official duties, and only within the context of those duties, include: Staff employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, collection agent, contractor, consultant, volunteer, or technology provider), or other outside parties under the direct control of the University with respect to the use and maintenance of education records; a person serving on the Board of Trustees; or a student employed by the University or serving on an official committee, such as on a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Fordham University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-5920
Phone: 1-800-USA-LEARN (1-800-872-5327)
A copy of the Act, more details about your rights, and any University policies related to the Act are available from the Office of Academic Records at this page.
Questions concerning FERPA should be referred to the Office of Academic Records or the Office of Legal Counsel.
Release of student record information is generally not done at Fordham University without the expressed, written consent of the student. There are, however, some exceptions.
For example, Fordham University, at its discretion, may release the following Directory Information without the student’s consent: student’s name, address, telephone number, electronic mail address, photograph, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (e.g. undergraduate or graduate; full-time or part-time), participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors and awards received (e.g., Dean’s List recognition), and the most recent educational agency or institution attended, and other such similar information.
Please note that you have the right to withhold the release of directory information. To do so, you must complete the Educational Record Sharing (FERPA) Block form, also available on the My.Fordham Student tab under “Electronic Forms.” Please note two important details regarding placing a “No Release” (FERPA Block) on your record:
- Fordham University receives many inquiries for directory information from a variety of sources outside the institution, including friends, parents, relatives, prospective employers, scholarship programs, the news media and honor societies. Having a “No Release” on your records will preclude release (block the sharing) of such information, even to those people.
- A “No Release” applies to all elements of directory information on your record. Fordham University does not apply a “No Release” differently to the various directory information data elements.
Veterans enrolled at Fordham University utilizing education benefits programs—such as Post 9/11 GI Bill, Montgomery GI Bill-Active Duty, Montgomery GI Bill–Selected Reserve and the Reserve Education Assistance Program (REAP)—must present their Certificate of Eligibility (COE) and DD214 to the Office of Academic Records at the time of registration or as soon as possible thereafter. Those utilizing the Vocational Rehabilitation Chapter 31 benefit should ensure that their counselor has authorized them for the semester and should inform the Fordham school certifying officials. Please refer to the VA website, www.gibill.va.gov, for eligibility criteria as well as type of education or training benefits available under each program. The VA can also be reached at 888 442-4551. Veterans who do not have such a letter (COE) must follow the same procedure for payment of tuition as all other students. Specific tuition questions should be directed to the Financial Aid office of your home school.
For information on Fordham University’s participation in the Post 9/11 GI Bill Yellow Ribbon Program, please refer to: https://www.fordham.edu/info/20731/veterans_admissions.